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This Privacy Policy describes how we process the personal data of visitors to the K-Skin Expo website, individuals interested in attending the event, event attendees, exhibitors, partners and other persons who communicate with us.

1. DATA CONTROLLER

The controller responsible for the processing of personal data is:

Koseon Concepts s.r.o.
Company ID No.: 05539854
Registered office: Na Vysoké 556, 252 42 Horní Jirčany, Czech Republic
Email: info@kskinexpo.com

(hereinafter referred to as the “Controller”)

The Controller processes personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (the “GDPR”) and applicable laws of the Czech Republic.

2. WHAT PERSONAL DATA DO WE PROCESS?

Depending on how you use our website or services, we may process the following personal data in particular:

• first and last name;

• email address;

• telephone number;

• company or brand name;

• job title;

• Company ID, VAT ID and billing information;

• registered office or billing address;

• website and social media profiles;

• information provided in an exhibitor or partner application;

• information about the brands, products and services you wish to present at K-Skin Expo;

• information related to registration, orders or ticket purchases;

• the content of messages and other communications with us;

• technical information related to the use of our website, including IP address, device information, browser information and cookies, where applicable;

• any other information you voluntarily provide to us.

3. WHY DO WE PROCESS YOUR PERSONAL DATA?

We may process personal data for the following purposes:

Processing Exhibitor or Partner Applications

We use your data to assess applications to participate in K-Skin Expo, communicate with applicants, allocate exhibition space and prepare for potential cooperation.

The legal basis for this processing is primarily taking steps at your request prior to entering into a contract and, subsequently, the performance of a contract.

Registration and Participation in K-Skin Expo

We may process your data for visitor registration, ticket management, payments, organisational communication and the overall administration of the event.

The legal basis for this processing is primarily the performance of a contract.

Communication and Enquiries

If you contact us through a form, by email or by other means, we process the information necessary to respond to and handle your request.

The legal basis may be the performance of a contract, taking steps prior to entering into a contract, or our legitimate interest in communicating with prospective customers, customers and business partners.

Accounting and Legal Obligations

We are required to retain certain information in order to comply with accounting, tax and other legal obligations.

The legal basis for this processing is compliance with the Controller's legal obligations.

Marketing and Commercial Communications

If you have given us your consent, or where permitted by applicable law, we may use your email address to send you news, information about K-Skin Expo, other events, products and business opportunities.

Marketing consent is voluntary and may be withdrawn at any time.

4. EXHIBITOR AND PARTNER APPLICATIONS

When submitting an exhibitor or partner application, we may request information necessary to assess the suitability of your participation in K-Skin Expo.

Submitting an application does not automatically entitle the applicant to exhibition space or guarantee the establishment of a business relationship.

Personal data provided in an application is used only to the extent necessary to assess the application, communicate with the applicant, organise the event and, where applicable, enter into and perform a contractual relationship.

5. PHOTOGRAPHS AND VIDEO RECORDINGS AT THE EVENT

Photographs and audiovisual recordings may be taken during K-Skin Expo for the purposes of documenting the event, reporting on the event and presenting and promoting K-Skin Expo and its organiser.

These materials may be published, in particular, on websites, social media platforms, in printed and marketing materials or in connection with the promotion of future editions of K-Skin Expo.

If you do not wish to be individually photographed or recorded, you may contact the event organiser or contact us at info@kskinexpo.com.

The taking and use of photographs and recordings will always be assessed with regard to the nature of the particular recording and the applicable legal basis.

6. COOKIES AND ANALYTICS TOOLS

Our website may use cookies and similar technologies necessary for its proper operation.

Non-essential analytics or marketing cookies are used only in accordance with applicable law and, where required, on the basis of your consent provided through our cookie banner.

You can change your preferences or withdraw your consent to non-essential cookies at any time through the cookie settings available on our website.

7. WHO MAY HAVE ACCESS TO YOUR PERSONAL DATA?

To the extent necessary, we may share personal data with our contractual partners and service providers who assist us with:

• operation and administration of the website;

• registration and ticketing systems;

• payment services;

• accounting;

• email communications and newsletters;

• IT and hosting services;

• marketing;

• organisation and technical operation of K-Skin Expo.

Personal data may also be disclosed to public authorities where we are legally required to do so.

We do not sell personal data to third parties.

8. TRANSFERS OF PERSONAL DATA OUTSIDE THE EU/EEA

Some technology service providers may process personal data outside the European Union or European Economic Area.

Where such transfers take place, we ensure that they are carried out in accordance with the GDPR and that appropriate legal mechanisms and safeguards are used to protect personal data.

9. HOW LONG DO WE RETAIN YOUR PERSONAL DATA?

We retain personal data only for as long as necessary for the purpose for which it was collected.

Data relating to a contractual relationship is retained for the duration of that relationship and subsequently for the period necessary to protect our legal rights and comply with applicable legal obligations.

Accounting and tax documents are retained for the periods required by applicable law.

Personal data processed on the basis of consent is processed until the consent is withdrawn, but no longer than is appropriate for the purpose for which the consent was given.

10. YOUR RIGHTS

In connection with the processing of your personal data and subject to the conditions set out in the GDPR, you have, in particular, the right to:

• request access to your personal data;

• request the correction of inaccurate or incomplete personal data;

• request the deletion of your personal data;

• request restriction of processing;

• object to processing based on legitimate interests;

• receive your personal data in a structured, commonly used and machine-readable format where the conditions for data portability are met;

• withdraw your consent at any time without affecting the lawfulness of processing carried out before its withdrawal.

To exercise any of your rights, please contact us at:

info@kskinexpo.com

You also have the right to lodge a complaint with the competent supervisory authority. In the Czech Republic, the competent supervisory authority is the Office for Personal Data Protection (Úřad pro ochranu osobních údajů).

11. SECURITY OF PERSONAL DATA

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal data is limited to persons who require such access in order to perform their employment or contractual duties.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time, particularly in the event of changes to the services or technologies we use or changes to applicable legislation.

The current version will always be available on the K-Skin Expo website.

Last updated: September 2026

Koseon Concepts s.r.o.
K-Skin Expo
Email: info@kskinexpo.com