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Privacy Policy

Visitor Registration & Attendance Terms and Conditions

1. Registration and Admission

Admission to K-Skin Expo is free of charge upon prior registration through the official registration form.
All visitors must provide accurate and complete information during registration.
Upon successful registration, visitors may receive a confirmation by email.
Registration is personal. The Organizer reserves the right to verify registration details upon entry.
Admission is subject to venue capacity and the conditions specified in the registration confirmation.

2. Registration Cancellation

Registration is free of charge; therefore, no cancellation fees apply.
Visitors who are unable to attend are encouraged to cancel their registration by contacting the Organizer via email.
Registration does not entitle visitors to financial compensation in the event of non-attendance.

3. Admission and Code of Conduct

Visitors must comply with all operational, safety, and security instructions issued by the Organizer and venue personnel.
The Organizer reserves the right to refuse admission or remove visitors who seriously violate event regulations, endanger others, or disrupt the event.
Visitors are responsible for damage they cause in accordance with applicable law.
The Organizer shall not be liable for the loss of personal belongings unless such liability is imposed by applicable law.

4. Workshops and Additional Activities

Participation in selected workshops, skin diagnostics, professional presentations, or additional activities may require separate registration or reservation.
Certain activities may be subject to additional fees. Any applicable charges will be clearly communicated before booking or purchase.
Availability may be limited, and participation is subject to capacity.
Separate cancellation terms may apply to paid activities and will be provided at the time of booking.

5. Photography and Video Recording

Photographs and audiovisual recordings may be taken during the event for documentation and promotional purposes.
The Organizer shall respect visitors' privacy and personal rights when capturing and publishing such materials.
Where consent is legally required, including certain individual promotional photographs or recordings, the Organizer will obtain it separately.

6. Personal Data Protection

Personal data collected during registration will be processed for event organization, registration management, and necessary communication with visitors.
Further information regarding data processing, retention periods, and visitors' rights is provided in the Organizer's separate Privacy Policy.
Marketing communications will be handled in accordance with applicable data protection and electronic communications laws. Consent to marketing is not a mandatory condition of registration.

7. Event Changes and Cancellation

The Organizer reserves the right to modify the event program, schedule, or layout for operational, organizational, or safety reasons.
In the event of cancellation or a significant change of date, registered visitors will be informed using the contact details available to the Organizer.
Visitors' statutory rights remain unaffected.

8. Final Provisions

By registering for K-Skin Expo, visitors acknowledge that they have read and understood these Terms and Conditions.

Organizer:

Koseon Concepts s.r.o.

IČO: 05539854

Na Vysoké 556, Horní Jirčany, 252 42 Jesenice

Contact Email: info@koseon.eu

Effective Date: 1. 9. 2026

Exhibitor Terms and Conditions & Cancellation Policy

1. General Provisions

These Terms and Conditions govern the rights and obligations of the Organizer of K-Skin Expo and the exhibitors participating in the event.
An Exhibitor is a business entity or self-employed individual whose participation has been confirmed in writing by the Organizer.
These Terms and Conditions form an integral part of the Exhibition Participation Agreement where referenced in the agreement or confirmed application.
Any individually negotiated written agreements between the Organizer and the Exhibitor shall take precedence over these Terms and Conditions.

2. Application and Confirmation of Participation

Exhibitors must submit their applications through the official application form or another method designated by the Organizer.
Submission of an application does not guarantee acceptance or allocation of exhibition space.
Unless otherwise agreed, the participation agreement becomes binding upon written confirmation of the application by the Organizer.
The Organizer reserves the right to reject applications, particularly due to limited capacity, unsuitable product categories, or incompatibility with the professional focus of the event.
Exhibitors must provide accurate and up-to-date company, contact, and billing information.

3. Exhibition Space and Equipment

The size, price, and included equipment of the exhibition space shall be specified in the confirmed offer or participation agreement.
The Organizer determines booth locations based on technical, operational, and safety requirements.
The Organizer may change booth locations for objective organizational or safety reasons, while maintaining comparable exhibition conditions wherever reasonably possible.
Significant changes to the agreed exhibition space or equipment shall be discussed individually with the Exhibitor.
Subletting, transferring, or sharing exhibition space with third parties requires the Organizer's prior written approval.

4. Participation Fees and Payment Terms

Participation fees are determined individually according to the selected exhibition space, equipment, and additional services.
Unless otherwise agreed, payment shall be made as follows:
- 50% of the participation fee within 7 calendar days of issuance of the advance invoice.
- The remaining 50% no later than 30 days before the event.
For applications confirmed less than 30 days before the event, full payment may be required immediately.
In the event of late payment, the Organizer may, following written notice and a reasonable additional payment period, suspend preparations or terminate the agreement.
Any cancellation fees or claims for damages shall be assessed in accordance with these Terms and Conditions and applicable law.

5. Exhibitor Cancellation Policy

Cancellation of an application before written confirmation by the Organizer is free of charge.
Following confirmation, the Exhibitor may request cancellation by written notice sent to the Organizer's designated contact email.
The following cancellation fees shall apply, calculated as a percentage of the agreed participation fee excluding VAT:

Time Before the Event Cancellation Fee

More than 90 days - 25%

61–90 days - 50%

31–60 days - 75%

30 days or less - 100%

The effective cancellation date shall be the date on which the Organizer receives the written cancellation notice.
Any advance payments already made shall be credited against the applicable cancellation fee. Any overpayment shall be refunded within 14 days of the final settlement.
If the Organizer successfully reallocates the cancelled exhibition space under comparable conditions, this shall be taken into account in the final cancellation settlement, particularly where the Organizer's costs or losses have been reduced.
The Exhibitor may propose a replacement exhibitor. Acceptance is subject to the Organizer's written approval and a separate agreement regarding financial settlement.
Cancellation fees shall not apply where prohibited by mandatory provisions of applicable law.

6. Failure to Attend

If an Exhibitor fails to attend, does not begin booth installation, or does not participate without prior notice, the Exhibitor shall not automatically be entitled to a refund.
The Organizer may reallocate or otherwise use unoccupied exhibition space to ensure the smooth operation of the event.
Non-attendance does not release the Exhibitor from validly agreed and outstanding payment obligations.

7. Exhibitor Responsibilities

Exhibitors must comply with the Organizer's instructions, venue regulations, and applicable laws.
Booth installation and dismantling must take place within the designated time periods.
Exhibitors are responsible for the safety of their equipment, exhibits, and activities conducted at their booths.
Only products and services that comply with applicable legal requirements may be displayed, promoted, or sold.
Cosmetic products placed on the EU market must comply with Regulation (EC) No. 1223/2009, including applicable requirements relating to the Responsible Person, safety assessment, labeling, and CPNP notification.
Professional demonstrations and cosmetic treatments may only be performed within the limits permitted by applicable laws and event regulations.
Exhibitors must return their exhibition space in the agreed condition, allowing for normal wear and tear.

8. Marketing and Brand Usage

The Organizer may publish the Exhibitor's company name, brand name, logo, and basic company information for event promotional purposes, within the scope agreed in the participation agreement.
Exhibitors confirm that they have the necessary rights to provide and authorize the use of logos, photographs, and promotional materials.
Exhibitors may use the K-Skin Expo name and visual identity for their own promotional activities in accordance with the Organizer's branding guidelines.
Exhibitors may not present themselves as the event's main Organizer or official partner without prior written authorization.

9. Liability and Damages

Exhibitors shall be responsible for damage caused to the Organizer, other exhibitors, visitors, or venue operators in accordance with applicable law.
The Organizer shall not be liable for loss, theft, or damage to exhibits and equipment unless liability arises under applicable law.
Exhibitors are encouraged to obtain appropriate public liability and property insurance.
Any limitations of liability shall remain subject to mandatory legal provisions.

10. Event Cancellation or Postponement

If the Organizer cancels the event entirely and fails to provide the agreed services, participation fees already paid shall be refunded unless another arrangement has been validly agreed.
In the event of postponement, the Organizer shall notify Exhibitors without undue delay and offer an appropriate solution.
If the new event date constitutes a material change to the agreement, Exhibitors shall retain the rights available under the agreement and applicable law.
In the event of extraordinary circumstances beyond the Organizer's control, the rights and obligations of both parties shall be determined in accordance with the participation agreement and applicable law.